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Home >
Filing
& Storage >
About Selecting a File Cabinet
About Selecting
a File Cabinet to Match Your Files - File Storage Criteria
- What to choose: lateral or
vertical file cabinets
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Basically,
you can decide between a lateral file or a vertical file
system depending on the material you are going to file.
Lateral means horizontal filing, while vertical refers to
files stored facing the front of the drawer.
How much space can you allocate to your filing cabinet,
for space saving choose a stackable model. Also think about
fire resistance and security issues and how quick and easy
your storage system will allow you to access your files
or media.
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- Vertical files hold
from two to five drawers and files are stored facing
the front of the drawers.
- Generally, vertical
filing cabinets take up less office "real estate" (square
footage), being narrower and having less depth. They've
been the workforce for offices for many years, yet:
- In general, lateral
(a.k.a. horizontal) files allow greater flexibility
as they can be set up to handle both letter and legal-size
documents at the same time, whereas vertical file cabinets
must house the same size document in every drawer.
- Lateral drawers are
also larger, holding about 1/3 more files than a standard
vertical unit.
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Visit Ergo In Demand's
large selection of quality
file cabinets
for office and
media storage
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- When a combination of
filing material needs arise, lateral files may offer
your answer since some lateral files have a top shelf
area where you can store binders, supplies, or other
material.
- Specially designed lateral
media cabinets
are built to handle all your various media needs, including
CDs, VHS, audio, and DVDs.
- File cabinets are most
usually available in standard black, gray, or shades
of beige, but now some manufacturers are offering a
wider variety of colors.
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Innovations in filing systems
have occurred. Mobile hanging file storage carts and
carousel storage units
allow movement of files where they're needed. They can be
"stackable," meaning you file UP instead of out saving additional
space. Now carousel files for both binder and media storage
are available inside locking cabinets for added security.
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- Are the filing cabinet
drawers built to open and close smoothly even when filled
with weighty files?
- Is the cabinet built
with devices limiting the potential for tipping, such
as counter-weighted drawers and internal locking devices
which prevent more than one drawer from being open at
a time.
- Should the fire resistance
rating of the cabinet be a consideration in the storage
of your files?
- Shipping charges for
the large cabinets can be quite expensive and their
size can result in dings during transit, but there are
well-known quality-built cabinets that ship unassembled
and whose solid performance record is unblemished.
- If security is a concern,
some cabinets are built with locking tambour doors which
also have the additional benefit of recessing into the
cabinet, thus keeping walkways cleared.
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About 3 Ring Binders
About
Office Organization
About the History of
Filing Systems
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